A DVA Audit is a comprehensive inspection conducted by regulatory authorities to ensure that your fleet operations comply with all legal and safety standards. This thorough inspection evaluates areas such as:

• Vehicle maintenance schedules.

• Driver compliance with regulations.

• Operational policies and procedures.

The purpose of the audit is to assess whether your business is adhering to the terms of your operator’s license and meeting the required standards for safe and compliant transport operations.

Failing to meet these standards can result in penalties, legal action, or even the loss of your operator’s license, making thorough preparation essential.

To prepare for a DVA audit, you’ll need to have the following documents ready:

• Vehicle Maintenance Records: Proof of regular servicing, inspections, and repairs.

• Driver Records: Including driver licence checks, training records and tachograph data, for 2 years.

• Operating Policies and Procedures: Evidence of systems in place for compliance with legal and safety standards.

• Vehicle Inspection Sheets: Driver daily walkaround check records for 15 months.

• Insurance Documents: Valid insurance certificates for all vehicles.

• Incident and Accident Logs: If applicable, records of any past incidents/investigations and your follow-up actions.

Having these documents properly organised can significantly streamline the audit process and demonstrate your commitment to compliance.

The duration of a DVA audit depends on the size and the nature of your fleet. Typically, audits take anywhere from a few hours to a full day. The process includes:

1. An initial review of your documentation and systems.

2. A physical inspection of vehicles and inspection workshop to check maintenance and safety standards.

3. A discussion with management or key personnel about compliance processes.

By preparing thoroughly and addressing any potential issues beforehand, you can reduce delays and ensure the audit proceeds smoothly.

Failing a DVA audit can lead to serious consequences, including:

• Formal Warnings: Issued for minor non-compliances with a chance to correct them.

• Fines or Penalties: For breaches of regulations.

• License Restrictions or Revocation: In severe cases, your operator’s license may be limited or removed altogether.

• Reputational Damage: Non-compliance can affect your business relationships and credibility.

The DVA provides a detailed report outlining non-compliance areas. Promptly addressing these issues is critical. At Fleet Fixation, we specialise in guiding businesses through rectifications, ensuring you're ready for re-auditing and ongoing compliance.